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2016 Summer Barbecue
Sat, July 30th

updated 7/22/16
Can You Give Us a Hand?
 
Our Summer BBQ will be held on Saturday, July 30th, and we need your help! The event is staffed entirely by volunteers. If you can help us out in any way, we would really appreciate it! It's a lot of fun working together at this event and we hope you will be able to join us.

I've listed the various jobs we need help with. If you find something you would like to sign up for, please send me an email or give me a call. My contact information is listed at the bottom of this page.

(The working copy of this sheet which I will be keeping at home will have the volunteers' contact numbers on it. The contact info will be left off this online webpage for security reasons.)
— Nancy Kenyon (949) 786-3160;
Return to the BBQ info page.


BOOK SALES TABLE - Jan Gaffney, Book Sales Coordinator
Set Up: Help with set up. STRONG PEOPLE ARE NEEDED FOR THIS SHIFT.

4:00 - 5:15 - Monte Taylor
4:00 - 5:15 - Bill Stern
4:00 - 5:15 - Doug Lithgow
4:00 - 5:15 - Joe Reed

BOOK SALE will be open from 5:00 to 7:15 PM
Book Sales - 1st shift

5:00 - 6:15 - Chris Byrd
5:00 - 6:15 - Linda Davis & Tim Step
hens
5:
00 - 6:15 - Lynne Jeffries
5:00 - 6:15 -
5:00 - 6:15 -

Book Sales - 2nd shift

6:15 - 7:15 - Terri Skwarlo
6:15 - 7:15
- Linda Davis & Tim Stephens
6:15 - 7:15 - Merri Levy
6:15 - 7:15 -
Sarah Jayne
6:15 - 7:15 -
Margaret Renton & Marie Connors

Break Down: Pack up remaining books. STRONG PEOPLE ARE NEEDED FOR THIS SHIFT.

7:15 - 8:00 - Shirley Reynolds
7:15 - 8:00
- Sarah Jayne (will pack the boxes)
7:15 - 8:00
- Lori Donohue
7:15 - 8:00 -
Jerry Donohue

SET UP TABLES: Move tables from Duck Club to food serving area outside. (Set up tables inside Duck Club & stage those which will go outside on Fri. or before 12 noon on Sat. so that tablecloths can be put on them early on Sat. afternoon.)

before 12 on Sat - Doug Lithgow
before 12 on Sat
- Francois & Louis Primeau

TAKE DOWN TABLES: Move tables from food serving area back to Duck Club

7:30 - 8:00 - Joe Reed
7:30 - 8:00
- Ryan Kaneko

PARKING DIRECTIONS (1st shift): Give directions for parking in designated locations.

Set up parking signs in early afternoon: Chris Johnson, Bruce Aird, Mary Joseph

4:30 - 5:30 - Susan Munson
4:30 - 5:30 - Robert Scrimger
4:30 - 5:30 -
Phil Westin
4:30 - 5:30 - Mark Singer
4:30 - 5:30 - Bruce Aird
4:30 - 5:30 -Vic Leipzig

PARKING DIRECTIONS (2nd shift): Give directions for parking in designated locations.

5:30 - 6:30 - Stephanie Makarewicz
5:30 - 6:30
- Carin Parker
5:30 - 6:30 -
Shirley Reynolds
5:30 - 6:30 - Bruce Aird

REMOVE PARKING SIGNS (after program):

after program around 10:00 pm) - Ryan Kaneko
after program around 10:00 pm) -
after program around 10:00 pm) -

AV EQUIPMENT: Set up the projector, screen, & mic well before the program; test to be sure they work. Dismantle AV equipment after the program & see that it gets put away.

Before, during & after program: - Doug Lithgow

KITCHEN HELPERS (1st shift - food prep):

5:00 - 6:00 - Judy Westin
5:00 - 6:00 -
Mary Ann & Joe Hazelett
5:00 - 6:00 - Peggy Teledano
5:00 - 6:00 - Claire Readey

KITCHEN HELPERS (2nd shift - refresh salads & chips, take out more hot dogs as needed):

6:00 - 6:45 - Ann Harmer
6:00 - 6:45 -
Gabrielle Rau

KITCHEN HELPERS (3rd shift):

6:45 - 7:30 - Ann Harmer
6:45 - 7:30

FOOD PICK UP & DELIVERY: Check with Nancy before signing up for this

Pick up chicken & deliver to the Duck Club kitchen: - Carol & Tom Getz

Pick up the cakes & deliver them to the Duck Club before 4:45: - Carolyn Noble

Pick up Veggie Wraps & deliver to Duck Club kitchen: Bev Krassner-Bulas

PREPARATION of WATERMELON: Slice watermelons at home & deliver to the Duck Club

Carol Freund

PREPARATION of BEAN/CORN SALAD: Prepare at home & deliver to Duck Club kitchen
Mary George
PREPARATION of SALAD VEGETABLES: Prepare at home & deliver to Duck Club kitchen
Gail Richards
BBQ Duty for the Hot Dogs: Start the BBQ grills. Grill the hot dogs. Clean the grills.

5:00 - 7:15 - Jim Kissinger
5:00 - 7:15
- Judy Kissinger
Runner - Mike Brown

PUT TABLE CLOTHS ON ROUND TABLES: Put table cloths on (round) eating tables in the meadow

4:00 - 5:00 - Jay Miller
4:00 - 5:00
- Bery & Ralphl Vogel
4:00 - 5:00 - Joe & Shannon Reed

PUT TABLE CLOTHS ON SERVING TABLES (early):

4:00 - 4:30 - Jay Miller
4:00 - 4:30 -
Gail & Stan Richards

CUT & SERVE THE CAKES:

4:45 - 6:00 - Peggy & Mike McGlone
4:45 - 6:00
- Beverly-Findlay Kaneko
4:45 - 6:00 - Sharon Nantell
4:45 - 6:00
-
4:45 - 6:00 -

HELP CAKE SERVERS: by passing the cut cakes through to the serving area & spreading the plates over 2 tables

5:45 - 6:30
5:45 - 6:30

COFFEE POT DUTY: We need to start the coffee at 3:30. (Gail Richards)
Kitchen helpeprs will refill when necessary.
TRASH CAN DUTY: Empty trash bags in dumpster during & after event

6:00 - 7:15 - Doug Lithgow
6:00 - 7:15
-Star Howard

COLLECT MEAL TICKETS: Collect the meal tickets and greet people in the food line. A container will be provided for tickets.

5:50 - 6:30 - Carolyn Noble
6:30 - 7:15 - Eugenie Brown

DRINKS TABLE: Serve the soft drinks, ice tea, lemonade, and water (Hal Sheakley will set up the drinks table.)

5:30 - 6:30 - Lynne Hayes
5:30 - 6:30
-
6:30 - 7:45 - Hal Sheakley & Shirley Reynolds

FOOD SERVERS (We will be using 2 rows of serving tables instead of one - to speed up the serving process)
Serve the Hot Dogs, Chicken, Veggie Wraps, SW Corn-Bean Salad, Tossed Green Salad, Chips, Watermelon, and Condiments.

5:30 - 7:15 - Charlie Noble
5:30 - 7:15
- Nancy Ryder
5:30 - 7:15
- Melissa Rapp
5:30 - 7:15
- Margaret Kim
5:30 - 7:15
- (condiments table)
5:30 - 7:15
-
Bev Krassner-Bulas (veggie wraps)
5:30 - 7:15
- Brit Robertson
5:30 - 7:15
- Hannah Kelsey
5:30 - 7:15
- Maggie Ratanapratum
5:30 - 7:15 -
Amy Grace Ratanapratum
5:30 - 7:15 -
Rita Giebel
5:30 - 7:15 -
5:30 - 7:15 -
5:30 - 7:15
- Runner (will get more food from the kitchen)

OUTDOOR AREA CLEAN UP: Cleanup before the program. Remove everything from the tables

7:30 - 8:00 - Stan Richards
7:30 - 8:00 - Star Howard
7:30 - 8:00 -
7:30 - 8:00

REMOVE TABLE CLOTHS: After the program, remove tablecloths & clips from round tables

20-30 minutes - Beryl Vogel
20-30 minutes
-
Ralph Vogel

KITCHEN-DINING AREA CLEAN UP: Cleanup after the program: meet in the Duck Club kitchen
Empty coffee pots, help put away food, wash serving dishes, wipe down kitchen counters, clean serving tables, sweep floor, etc.

After program - Kate Grabenstein
After program
- Juno Hsu
After program
- Lois Primeau
After program
- Francois Primeau

LEAD A BIRD WALK after dinner, before the program:

6:40 - 7:50 (Leader) - Bettina Eastman
6:40 - 7:50 (Helper) -
Linda Daily

LEAD A BIRD WALK after dinner, before the program:

6:40 - 7:50 (Leader) - Carol Getz
6:40 - 7:50 (Helper)
- Bob Polkinghorn

LEAD NIGHT WILDLIFE WALK after the program: Must have prior experience; check with Nancy before signing up: Night Wildlife Walk - Bettina Eastman & Linda Daily
HELP NANCY AT THE WELCOME TABLE: Check with Nancy before signing up for this:

4:30 - 5:45 - Sally Menzel
5:15 - 6:30 -
Joan McCauley
4:00 - 7:00 - Nancy Kenyon

STAFF AUDUBON HOUSE: Keep Audubon House open. Must have prior experience working as an Audubon House volunteer.

5:00 - 6:30 - Roberta Ray
6:15 - 7:15 - Bobbie Miller
6:00 - 7:00 - Barbara Reber
6:30 - 7:45 - Deana Collins
HOSTING SCIENCE GRANT RECIPIENTS:
Amber Heredia
WILL HELP WHERE NEEDED:

 

 

 
 
Thanks so much!
 
We will be contacting you to give you more information about what you will be doing and where to report. Until then, please let us know if you have any questions about this event and how you will be helping.
 
~ BBQ Committee ~

BBQ Coordinator - Gail Richards - (714-267-2420) -
BBQ Volunteers Coordinator - Gail Richards - (714-267-2420) -
BBQ Volunteers Coord. assistant - Nancy Kenyon (949-786-3160);


Return to the BBQ info page.
updated 7/20/16

 


Sea & Sage Audubon Society
PO Box 5447 • Irvine, CA 92616 • 949-261-7963

http://www.seaandsageaudubon.org