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8
 

2017 Summer Barbecue
Sat, July 29th

Can You Give Us a Hand?
updated July 8, 2017
Our Summer BBQ will be held on Saturday, July 29th, and we need your help! The event is staffed entirely by volunteers. If you can help us out in any way, we would really appreciate it! It's a lot of fun working together at this event and we hope you will be able to join us.

I've listed the various jobs we need help with. If you find something you would like to sign up for, please send me an email or give me a call. My contact information is listed at the bottom of this page.

(The working copy of this sheet which I will be keeping at home will have the volunteers' contact numbers on it. The contact info will be left off this online webpage for security reasons.)
— Nancy Kenyon (949) 786-3160;
Return to the BBQ info page.


BOOK SALES TABLE - Jan Gaffney & Sandy Smith, Book Sales Coordinators
Set Up: Help with set up. STRONG PEOPLE ARE NEEDED FOR THIS SHIFT.

4:00 - 5:15 - Doug Lithgow
4:00 - 5:15 - Joe Reed
4:00 - 5:15 - Tim Stephens
4:00 - 5:15 -

BOOK SALE will be open from 5:00 to 7:15 PM
Book Sales - 1st shift

5:00 - 6:15 - Chris Byrd
5:00 - 6:15 -
Tim Stephens
5:
00 - 6:15 - Margaret Renton
5:00 - 6:15 - Marie Connors
5:00 - 6:15 - Judy Westin

Book Sales - 2nd shift

6:15 - 7:15 - Shirley Reynolds
6:15 - 7:15
- Lynne Jeffries
6:15 - 7:15 - Merri Levy
6:15 - 7:15 -
LuAnn Baker
6:15 - 7:15 -


Break Down: Pack up remaining books. STRONG PEOPLE ARE NEEDED FOR THIS SHIFT.

7:15 - 8:00 - Doug Lithgow
7:15 - 8:00
- Stan Richards
7:15 - 8:00
- Charlie Noble
7:15 - 8:00 -
Lori & Jerry Donohue

SET UP TABLES: Move tables from Duck Club to food serving area outside. (Set up tables inside Duck Club & stage those which will go outside on Fri. or before 12 noon on Sat. so that tablecloths can be put on them early on Sat. afternoon.)

before 12 on Sat - Doug Lithgow & Mary Joseph
before 12 on Sat
- Francois & Louis Primeau

TAKE DOWN TABLES: Move tables from food serving area back to Duck Club

7:30 - 8:00 - Junior Naturalists, Stan Ricchards & Charlie Noble
7:30 - 8:00
- Junior Naturalists

PARKING DIRECTIONS (1st shift): Give directions for parking in designated locations.
Vic Leipzig & Bruce Aird - Parking Coordinators

Set up parking signs in early afternoon: Chris Johnson, Bruce Aird, Mary Joseph

4:30 - 5:30 - Bruce Aird
4:30 - 5:30 - Vic Leipzig
4:30 - 5:30 - Doug Lithgow

4:30 - 5:30 - Shirley Reynolds
4:30 - 5:30 - Phil Westin
4:30 - 5:30 -

PARKING DIRECTIONS (2nd shift): Give directions for parking in designated locations.

5:30 - 6:30 - Cristi Saylor
5:30 - 6:30
- Eva Lydick
5:30 - 6:30 -
Tom Baker
5:30 - 6:30 -

REMOVE PARKING SIGNS (after program):

after program around 10:00 pm) -
after program around 10:00 pm) -
after program around 10:00 pm) -

AV EQUIPMENT: Set up the projector, screen, & mic well before the program; test to be sure they work. Dismantle AV equipment after the program & see that it gets put away. (Stan Richards will help Doug put up the screen) Doug will set up the AV equipment.

Before, during & after program: - Doug Lithgow

KITCHEN HELPERS (1st shift - food prep):
5:00 - 6:00 - Ann Harmer
5:00 - 6:00 -
Catherline Steinberg
5:00 - 6:00 - Gabriele Rau
KITCHEN HELPERS (2nd shift - refresh salads & chips, take out more hot dogs as needed):

6:00 - 6:45 - Ann Harmer
6:00 - 6:45 -
Barbara Mitchell

KITCHEN HELPERS (3rd shift):

6:45 - 7:30 - Mary Ann Hazelett
6:45 - 7:30
- Joe Hazelett

FOOD PICK UP & DELIVERY:

Pick up chicken & deliver to the Duck Club kitchen: - Carol & Tom Getz

Pick up the salads & cakes & deliver them to the Duck Club before 4:45: - Carolyn Noble

Order & Pick up Veggie Wraps & deliver to Duck Club kitchen: Bev Krassner-Bulas

PREPARATION of WATERMELON: Slice watermelons at home & deliver to the Duck Club

Britt and Delyte Robertson

PREPARATION of BEAN/CORN SALAD: Prepare at home & deliver to Duck Club kitchen
Claire Readey
BBQ Duty for the Hot Dogs: Start the BBQ grills. Grill the hot dogs. Clean the grills.

5:00 - 7:15 - Jim Kissinger
5:00 - 7:15
- Judy Kissinger
Runner - Melissa Rapp

PUT TABLE CLOTHS ON ROUND TABLES: Put table cloths on (round) eating tables in the meadow
4:00 - 5:00 - Beryl Vogel
4:00 - 5:00
- Ralph
Vogel
PUT TABLE CLOTHS ON SERVING TABLES (early):

4:00 - 4:30 - Gail Richards
4:00 - 4:30 -
Gail Richards

CUT & SERVE THE CAKES:
4:45 - 6:00 - Sharon Nantell
4:45 - 6:00
-
Peggy McGlone
4:45 - 6:00 -
Mike McGlone
HELP CAKE SERVERS: by passing the cut cakes through to the serving area & spreading the plates over 2 tables

4:45 - 6:00 - Junior Naturalists
4:45 - 6:00 -
Junior Naturalists
4:45 - 6:00 -
Junior Naturalists
4:45 - 6:00 -
Junior Naturalists

COFFEE POT DUTY: We need to start the coffee at 3:30 - Gail Richards
Kitchen helpers will refill when necessary.
TRASH CAN DUTY: Empty trash bags in dumpster during & after event

6:00 - 7:15 - Doug Lithgow
6:00 - 7:15
- Star Howard

COLLECT MEAL TICKETS: Collect the meal tickets and greet people in the food line.

5:50 - 6:30 - Carolyn Noble
6:30 - 7:10 -
Carolyn Noble

DRINKS TABLE: Serve the soft drinks, ice tea, lemonade, and water (Hal Sheakley will set up the drinks table.)

5:30 - 6:30 - Stan Richards
5:30 - 6:30 - Charlie Noble
6:30 - 7:45
- Linda Davis
6:30 - 7:45 - John McKeeer

FOOD SERVERS (We will be using 2 rows of serving tables instead of one - to speed up the serving process)
Serve the Hot Dogs, Chicken, Veggie Wraps, SW Corn-Bean Salad, Tossed Green Salad, Chips, Watermelon, and Condiments.

5:30 - 7:15 - Hot Dogs & Buns — Judy Kissinger takes care of serving the hot dogs & buns
5:30 - 7:15
- Junior NaturalistsChicken
5:30 - 7:15
- Junior NaturalistsChicken
5:30 - 7:15
-
Bev Krassner-BulasVeggie Wraps: Bev Krassner-Bulas
5:30 - 7:15 - Junior NaturalistsCorn-Bean Salad:

5:30 - 7:15
- Junior Naturalists — Corn-Bean Salad:
5:30 - 7:15
- Junior NaturalistsTossed Green Salad:
5:30 - 7:15
- Junior Naturalists — Tossed Green Salad:
5:30 - 7:15
- Junior NaturalistsWatermelon:
5:30 - 7:15
- Junior Naturalists Watermelon:
5:30 - 7:15
- Junior Naturalists — Condiments:
5:30 - 7:15
- Junior Naturalists — Condiments: Maggie Ratanapratum
5:30 - 7:15
- Runner — will get more food from the kitchen: Clark Noble
5:30 - 7:15 -
Help carry plates to table:
5:30 - 7:15 - Help carry plates to table:

(JUNIOR NATURALISTS: Ryan K, Riley, Amy-Grace, Shannon, Ryan S, Louis, Moss, Baxter, Bobby, Clark, Jonathan)

OUTDOOR AREA CLEAN UP: Cleanup before the program. Remove everything from the tables

7:30 - 8:00 - Star Howard
7:30 - 8:00 -
Ann Harmer
7:30 - 8:00 -
Paul Kelsey
7:30 - 8:00 - Gary Robertson

REMOVE TABLE CLOTHS: After the program, remove tablecloths & clips from round tables

20-30 minutes - Beryl Vogel
20-30 minutes
- Ralph Vogel

INDOOR AREA CLEAN UP: Cleanup after the program: meet in the Duck Club kitchen
Empty coffee pots, help put away food, wash serving dishes, wipe down kitchen counters, clean serving tables, sweep floor, etc.

After program - Juno Hsu
After program
- Francois & Louis Primeau
After program
- Beverly Kaneko
After program
- Gail Richards, Mary Joseph, Doug Lithgow

LEAD A BIRD WALK after dinner, before the program:

6:40 - 7:50 (Leader) - Bettina Eastman
6:40 - 7:50 (Helper) -
Linda Daily

LEAD A BIRD WALK after dinner, before the program:

6:40 - 7:50 (Leader) - Carol Getz
6:40 - 7:50 (Helper)
- Bob Polkinghorn

LEAD NIGHT WILDLIFE WALK after the program: Must have prior experience; check with Nancy before signing up: Night Wildlife Walk - Bettina Eastman
HELP NANCY AT THE WELCOME TABLE: Check with Nancy before signing up for this:

4:30 - 6:00 - Joan McCauley
6:00 - 6:45 -
Sally Menzel
4:00 - 7:00 - Nancy Kenyon

STAFF AUDUBON HOUSE: Keep Audubon House open. Must have prior experience working as an Audubon House volunteer.

5:15 - 6:00 - Bobbie Miller
6:30 - 7:50 - Barbara Reber
HOSTING SCIENCE GRANT RECIPIENTS:
Amber Heredia
WILL HELP WHERE NEEDED:

 

 

 
 
Thanks so much!
 
We will be contacting you to give you more information about what you will be doing and where to report. Until then, please let us know if you have any questions about this event and how you will be helping.
 
~ BBQ Committee ~

BBQ Coordinator - Gail Richards - (714-267-2420) -
BBQ Volunteer Coordinators - Gail Richards & Nancy Kenyon
Nancy Kenyon (949-786-3160);


Return to the BBQ info page.
updated June 12, 2017

 


Sea & Sage Audubon Society
PO Box 5447 • Irvine, CA 92616 • 949-261-7963

http://www.seaandsageaudubon.org